Many organizations have invested significantly in project scheduling systems and financial/ERP systems, but not in Project Controls software. Instead they’ve struggled to manage the cost side of projects and programs by force feeding systems that weren’t designed to provide cost controls, developing home-grown solutions, or more likely, falling back to using Excel. While Excel provides the desired flexibility, it is ill-suited for the complexity and size of today’s projects, resulting in many instances of manual errors, challenges with version control and file organization, auditability limitations, and significant time wasted performing manual processes and data manipulation.
What Sets EcoSys Apart
EcoSys was designed specifically to drive full lifecycle project controls. Following years of implementing existing project management systems and drawing from the experience of designing and developing the Primavera project management suite (now P6), EcoSys was introduced in 2006 in direct response to customer needs for a better project cost management and controls system As a result, EcoSys is well suited to today’s enterprise environment, designed with the user experience in mind and delivering the following key differentiators for full lifecycle project controls in a single system:
Built-In Best Practices for Planning, Controls, and Analysis: Designed from the ground up with industry proven best practices to address the fundamental questions and needs of project controllers, managers, and all project stakeholders, EcoSys is uniquely suited to the project controls and project portfolio management requirements of major organizations.
Ease of Use: EcoSys provides friendly, web-based spreadsheets and forms, while providing the enterprise-level business rules and security missing from less sophisticated systems or Excel. The system presents users with an intuitive interface that feels familiar, making them highly productive from the moment they begin using it. The system is managed by non-technical resources, allowing trained users to create new reports, views, and dashboards without IT involvement.
Configurability: With many of the commercial software systems available today, a company is forced to adjust its processes to match a solution that may have been designed for a different industry or type of organization. EcoSys is completely configurable, allowing application administrators to tailor and maintain menus, formulas, business rules, data hierarchies, views, interfaces, workflows and reports. The implementation of EcoSys does not require any custom software development. This flexibility results in a rapid implementation and a low total cost of ownership, and allows our customers to easily align the solution with their current processes. The short implementation cycle allows the EcoSys implementation team to focus on assisting our customers with establishing the optimal blend between industry best practices and the customer’s internal best practices, culture and approach.
Flexibility: EcoSys’ inherent flexibility provides users the ability to manage complex projects rigorously or to manage less complex work at a higher level. Addressing multiple maturity levels within a single system has helped our customers integrate portfolios of small projects and maintenance work with large projects into a single, central system, creating a more complete resource picture across the organization and accelerating user buy-in and return on investment.
Technology Platform: The modern, 100% web-based platform was designed from the ground up to be an enterprise or program-level system. Not only does it provide high performance for large data sets, but EcoSys is also role-based, extensible, and provides dashboards and functionality precisely matching the needs of each type of user. EcoSys provides a world-class integration architecture with built-in interfaces to many industry-standard systems, as well as the ability to integrate on demand or automatically via web services or flat files.
Customer Understanding: EcoSys customers tell us regularly that we understand what they do exceptionally well, and that this makes a tremendous difference in our software and in their experience working with EcoSys consultants and responsive technical support. Project planning and controls is the focus, and we drive development priorities from an ongoing cycle of direct customer feedback.
With EcoSys serving as your project controls software solution, your organization can expect to realize these benefits:
Enhanced Visibility: All stakeholders, from Project Controllers and Project Managers to Finance and Executives, gain visibility into project execution and performance through dashboards and interactive spreadsheets. Drill down into data and respond to requests quickly. Report on data by any attribute – project, project type, division, location, plant, asset, vendor, unit, phase, sub-asset, resource, activity, and more. Maintain visibility into costs by Work Breakdown Structure (WBS)/Work Package and Cost Breakdown Structure (CBS)/Cost Category.
Increased Efficiency and Accuracy: Through data integration and automated reporting, less effort is required for consolidating data, supporting data calls, or troubleshooting errors. Shift resources from data compiling/manipulation to high-value activities like forecasting and analyzing, thus driving returns in project and program performance.
Standardized Processes: Increase predictability and instill best practices and institutional learning. Allow for greater resource mobility. Standardize project performance measures (e.g. Earned Value, Key Performance Indicators (KPIs), Milestones) across projects to facilitate comparisons and program/portfolio roll-ups. Blend enterprise standards with EcoSys’ superior flexibility to accommodate project or contract-related requirements.
Improved Financial Performance: Prioritize Work more effectively. Optimize resource utilization. Improve cost and schedule performance. Manage global project financials (such as hedging) more effectively.
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